Job Title: Administrative Assistant
Location: Cohoes, NY,12047
Duration: 6 Months (Contract)
Pay Rate: $25/hour
About the Role
We are seeking a highly organized and detail-oriented Administrative Assistant to support advisors and account managers within the Client Asset & Wealth Management – Wealth Advisory Solutions & Private Family Office team. This role requires strong multitasking abilities, discretion, and professionalism in a fast-paced, client-facing environment.
Key Responsibilities
- Provide administrative support to advisors and account managers; offer backup support across the team
- Manage and coordinate complex calendars, meetings, and conference calls (internal & external)
- Arrange logistics for client meetings, including scheduling and resolving calendar conflicts
- Coordinate travel arrangements and process expense reports in a timely manner
- Handle confidential and sensitive client information with a high level of discretion
- Prepare and distribute correspondence, reports, and other documentation
- Interact professionally with senior business leaders and clients
- Organize and ship client materials; respond to and follow up on client requests
- Support onboarding of new hires and client accounts, including data entry
- Perform general administrative duties: copying, scanning, filing, faxing, archiving
- Manage inventory orders, invoice submissions, mail, shipping, and check processing
Required Skills & Qualifications
- 5+ years of administrative experience supporting executives or financial advisors
- Experience in financial services, private sector, or government environments preferred
- Strong communication skills (written & verbal) with a professional demeanor
- Excellent organizational skills and attention to detail
- Ability to multitask, prioritize, and work under pressure in a deadline-driven environment
- High level of integrity, discretion, and professionalism
- Proactive, self-starter with strong problem-solving abilities
- Strong team player with a positive attitude
Technical Skills
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
- Experience with SAP Concur or similar expense management tools
Additional Information
- Fast-paced, dynamic team environment
- Requires handling sensitive client information
- High visibility role with interaction across senior stakeholders
PrideGlobal and it's affiliates offers eligible employee's comprehensive healthcare coverage (medical, dental, and vision plans), supplemental coverage (accident insurance, critical illness insurance and hospital indemnity), 401(k)-retirement savings, life & disability insurance, an employee assistance program, legal support, auto, home insurance, pet insurance and employee discounts with preferred vendors.
Equal Employment Opportunity
PrideGlobal and it's affiliates are an equal opportunity employer. We do not discriminate on the basis of the race, religious creed, color, national origin, ancestry, physical disability, mental disability, reproductive health decision making, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age, sexual orientation, veteran or military status, or any other characteristic protected by applicable federal, state, or local law.
Fair Chance Employment
PrideGlobal and it's affiliates are a Fair Chance employer. We consider all qualified applicants, including those with criminal histories, in a manner consistent with applicable state and local Fair Chance laws and ordinances, including, the California Fair Chance Act and all applicable local Fair Chance ordinances.
Accommodations
We are committed to providing reasonable accommodations to applicants and employees with disabilities. If you require a reasonable accommodation to participate in the application or interview process, or to perform the essential functions of this role, please contact us.
Only applicable for San Francisco Candidates: Under the San Francisco Lactation in the Workplace Ordinance, we will provide written notice of lactation accommodation rights, and this notice will automatically be given upon hiring, any inquiry of parental leave or lactation accommodation.
