Department/Unit:
Molecular & Cellular Physiology
Work Shift:
Day (United States of America)
Salary Range:
$64,972.00 - $97,458.00
Under the supervision of the Discovery Science Administrator, provide financial support to the Chairs, Administrator and Principal Investigators (PI). This support includes but is not limited to: grant budget development; compliance with internal and external financial controls; grant financial reporting; expense tracking, projections and management; assistance with preparation and submission of funding applications; and related professional duties consistent with those of a financial analyst. Ensures the availability of all necessary information for the chairs, principal investigators to effectively manage their expense and grant budgets. Position requires
Administrative
- Anticipates and responds to the needs of the customer by providing accurate, timely and complete financial information, both on a regularly scheduled basis, typically monthly, and as needed.
- Demonstrated abilities for advanced use of Word, Excel, PowerPoint, Adobe Acrobat and InfoEd
Grant Management: Award set-up, just-in-time and Notice of Award
- Prepare and submit completed cost center forms, consistent with policy and procedure
- Assist PI in preparation of detailed budgets and/or budget revisions to be consistent with applicable conditions, if any, in the notice of award
- Recognize financial issues needing resolution with sponsors and initiate resolution
- Initiate re-budgeting requests to SPO and /or to sponsors
- Obtain Workday Grant Reporting access for staff as needed
- Provide training to PI regarding financial systems, reporting and regulations, as needed
- Coordinate inter-departmental cost sharing
- Prepare budget change forms for research staff to reflect research work assignments and work effort provided
Grant Management: Award Maintenance
- Reconcile grant cost centers on a regular basis, flag over/under expenditure to PI
- Review research expenses for accuracy, verifying relation to research and contract allowability. Track and review grant expenses a notify appropriate departments of billing errors or omissions
- Prepare recerts and transfers of expense, check requests, green requisitions, and travel reimbursements as needed
- Identify the specific requirements for invoicing, prepare and track invoices and process received checks for deposit
- Monitor subcontracts, including receipt and processing of invoices for payment, track payments and communication with subcontractors regarding completeness of submission of status of payment
- Prepare ORA forms A/B for continuation years
- Monitor and anticipate need for no-cost extension and assist PI in preparation and submission of requests, if required
Grant Management: Reporting
- Assist PI in certification of effort reporting
- Extrapolate grant cost center charges to determine amount of carry forward for progress reports and assist PI in managing the spending plan
- Analyze monthly and annual fund balance reports, review monthly grant financial reports and projections to PI and flag projected variances to budget with PI, Chairs and Administrator.
- Grant cost center close out: consistent with the terms of the award, resolve all encumbrances, prepare recerts or transfers of expense as needed, verify all appropriate expenses have been posted and assist PI, SPO and/or ORA with required close out activities.
Education & Experience
- Associates degree required. Bachelor’s degree in Finance, Fiscal Management, Business or Accounting highly preferred.
- Minimum of 3 years of work experience in financial positions Required
- Minimum of 2 years of work experience in grant/contract management Preferred
Thank you for your interest in Albany Med Health System!
Albany Med Health System is an equal opportunity employer.
This role may require access to information considered sensitive to Albany Med Health System, its patients, affiliates, and partners, including but not limited to HIPAA Protected Health Information and other information regulated by Federal and New York State statutes. Workforce members are expected to ensure that:
Access to information is based on a “need to know” and is the minimum necessary to properly perform assigned duties. Use or disclosure shall not exceed the minimum amount of information needed to accomplish an intended purpose. Reasonable efforts, consistent with Albany Med Health System policies and standards, shall be made to ensure that information is adequately protected from unauthorized access and modification.
