Position Summary:
The Amsterdam Housing Authority (AHA) is seeking a highly skilled, reliable, and discreet Executive Assistant to provide high-level administrative support to the Executive Director (ED). This is a critical role requiring confidentiality, initiative, and the ability to effectively manage multiple priorities in a fast-paced public agency environment. The Executive Assistant will serve as a direct liaison between the ED and internal/external stakeholders and is responsible for supporting the ED with scheduling, communication, research, project coordination, and documentation.
Key Responsibilities:
- Provide confidential executive-level administrative support to the Executive Director
- Assist with special projects and manage internal and external communications
- Coordinate ED’s daily schedule, meetings, and travel arrangements
- Prepare agendas, materials, and reports for meetings and public functions
- Attend Board of Commissioners meetings; take and transcribe minutes
- Maintain filing systems for official documents and confidential records
- Serve as department timekeeper and support payroll processing
- Facilitate onboarding and training for Commissioners and assist with retreats
- Develop efficient office procedures and support process improvements
- Manage incoming communications, prioritize requests, and coordinate responses
- Perform related duties as assigned
Required Knowledge, Skills, and Abilities:
- Strong organizational skills and the ability to manage complex schedules
- High degree of discretion and professionalism when handling sensitive information
- Excellent written and verbal communication skills
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
- Familiarity with HUD housing programs, federal/state housing regulations preferred
- Strong judgment, initiative, and the ability to work independently and as part of a team
- Experience preparing meeting minutes, summaries, and executive-level documentation
- Ability to perform in a dynamic environment with competing priorities and deadlines
APPLICANTS MUST MEET THE REQUIREMENTS AS OUTLINED ABOVE. THIS POSITION IS A COMPETITIVE CLASS CIVIL SERVICE POSITION THAT MAY BE FILLED ON A PROVISIONAL BASIS PENDING THE OUTCOME OF THE CIVIL SERVICE EXAMINATION.
Amsterdam Housing Authority provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.
