FLSA: Non-exempt
Reports To: Chief Operating Officer
Physical requirements: General good health; must sit at computer for extended periods of time.
Hours of Work: Part Time Temporary 8/8/25-12/31/25
Pay Range: $18.96 to $26.40
Job Summary: Assists Chief Operating Officer (COO) resolving concerns of staff, family members & people supported. Assists COO with organizing appointments, travel and conference planning and attendance for the operating team. Coordinates board committee meetings. Assists with projects and monitoring key programmatic detail.
Job Qualifications
- High school diploma/GED required. Associates degree in related field preferred.
- Five years' experience in an assistant capacity required.
- Must be able to work independently and have excellent organizational skills and office skills including typing and be proficient in the use of word processing, spreadsheets, and Microsoft Project, PowerPoint, Excel and Microsoft Publisher.
- Must have good working knowledge of office equipment.
- Good communication and interpersonal skills are required.
- Must be able to read, write and speak the English language.
- Valid NYS Driver's license that meets agency standards and reliable transportation.
Major Responsibilities
- Serves as the first point of contact for directors, administrators, staff and family members. Resolves questions and concerns directly through referral to the correct source.
- Exhibits sound judgment and the ability to make reasonable decisions in the absence of direction. Prepares for upcoming appointments by gathering materials necessary for meeting appointments.
- Monitors fire safety reports and residential & day billing and follows up with managers, ADs and Directors to ensure completion, scanning & timely submission.
- Perform all secretarial/administrative work for Chief Operating Officer including screen incoming mail and interoffice correspondence, screen incoming calls, maintain appointment calendar, maintain files, and prepare/distribute correspondence as required, coordinate travel arrangements and conference registrations for all administrators in day, residential, medical, clinical and FSS. Electronic time manager for staff members.
- Coordinate board meetings with staff liaisons and board members for CCL, Inc. and its subsidiary boards; including coordinate agenda and collection of committee reports. Attend meetings, prepare minutes, distribute all board information including resolutions and minutes, and maintain records of all proceedings.
- Assist with coordination and review of operational initiatives, such as OT monitoring, manager hours and DOL compliance.
- Schedules and prioritizes meetings and appointments and follow up with all involved administrators to manage workflow.
- Back-up for Executive Assistant as needed, including secretarial/administrative work for CEO and ARC Board meetings and correspondence.
- Follows up with family members and staff as needed. Completes agency communication guides and distributes to all family members.
- Assist in coordination and preparation for Agency functions, as well as NYS Alliance annual conferences and quarterly meetings for Capital Region executives.
Disclaimer – The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not intended to be construed, as an exhaustive list of all responsibilities, duties and skills required of personnel so classified. Liberty reserves the right at its sole discretion to amend its policies, programs and/or guidelines, including the contents of this job description, at any time without prior notice. A candidate's rate of pay is based upon a consideration of several factors which may vary based upon the position. These factors may include education, prior work experience, licenses, certifications and labor markets. In addition to your pay, Liberty cares about you and invests in you as a team member, so that you can take care of yourself and your family. Liberty offers eligible team members and their dependents comprehensive health benefits and programs, which may include, medical, dental, vision, life insurance, 401k and more, to help you and your family take care of your whole selves.
Job Posted by ApplicantPro
