Company: AKIVA AI
Location: Albany, Schenectady, Troy, Rensselaer, Glens Falls, or Saratoga, NY (Onsite)
Pay Range: $19.00 – $24.00/hour (DOE)
Employment Type: Contract / Temporary (Full-Time, Mon–Fri, 8:00 AM – 4:00 PM)
About AKIVA
AKIVA is an AI-native engineering firm specializing in enterprise services, domain-specific solutions, and high-performance infrastructure from strategy through deployment. We build innovative systems that drive measurable results for commercial enterprises and government agencies.
Position Overview
AKIVA is seeking an experienced Administrative Assistant to provide temporary administrative support at a public sector client site in New York’s Capital District. You will be the backbone of daily office operations, handling phones, correspondence, scheduling, data entry, and document management. This role is ideal for a detail-oriented professional who thrives in a fast-paced office environment. As an AKIVA team member, you will be equipped with AI-powered productivity tools including Microsoft Copilot and specialized AI assistants for document drafting, email management, and data organization. Training is provided.
Key Responsibilities
- Manage multi-line phone systems, route calls, and take accurate messages
- Perform data entry, typing, filing, and document preparation with high accuracy
- Coordinate scheduling, meeting logistics, and calendar management
- Prepare correspondence, memos, and reports using Microsoft Office Suite
- Manage incoming and outgoing mail and package distribution
- Maintain organized filing systems (physical and digital)
- Assist with copying, scanning, and other administrative tasks as assigned
- Leverage AI-powered tools provided by AKIVA to accelerate document drafting, data organization, and scheduling tasks
Required Qualifications
- 1–2 years of administrative or office support experience
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
- Strong typing skills (50+ WPM) with high accuracy
- Excellent verbal and written communication skills
- Ability to multitask and prioritize in a deadline-driven environment
- Professional demeanor and strong organizational skills
- Must pass background check and drug screening
- Valid work authorization required
Preferred Qualifications
- Experience in a public sector or government agency setting
- Familiarity with transportation or transit authority operations
- Experience with document management systems
- Comfort with AI-powered productivity tools (training provided)
What AKIVA Offers
- Competitive hourly pay with weekly or bi-weekly pay options
- AI productivity tools and training provided at no cost to you
- Professional development and skill-building opportunities
- Supportive management team with veteran-owned company values
- Potential for permanent conversion based on client needs and performance
Join Our AI Innovation Network
Interested in staying connected with AKIVA’s AI initiatives, research, and opportunities?
Join our AI Innovation Network here: https://www.akiva.com/ai-network
Equal Employment Opportunity Statement
AKIVA is committed to providing an environment of mutual respect where equal employment opportunities are available to all applicants and teammates without regard to race, color, religion, sex, national origin, age, physical disability, marital status, military and veteran status, or any other characteristic protected by applicable law. We believe that diversity among our teammates is critical to our success as a company, and we seek to recruit, develop, and retain the most talented people within a qualified candidate pool.
AKIVA is a certified Service-Disabled Veteran-Owned Small Business (SDVOSB).
