Company Description
Harrison & Burrowes Bridge Constructors, Inc., founded in 1980 and headquartered in Glenmont, New York, has been a leading bridge contractor in New York State for over four decades. The company employs over 150 full-time and seasonal workers during peak construction season and operates on a 12-acre site south of Albany. With annual revenues of around $50 million and $15 million in equipment holdings, H&B is renowned for constructing, demolishing, and rehabilitating hundreds of bridges across New York, Massachusetts, and Vermont. Known for completing complex projects on schedule and under budget, H&B specializes in bridge replacements, rehabilitation, bearing replacements, and steel sheeting and pile driving on land and water.
Contracts Administrator – Construction
Location: Albany, New York
Job Type: Full Time
Reports To: CFO
Position Summary
The Contracts Administrator is a key member of the project support team, responsible for managing and coordinating all aspects of contract administration across construction projects. This position ensures that contracts and supporting documentation meet company standards, comply with all state and municipal requirements, and support project delivery objectives.
Working closely with project managers, accounting, and executive leadership, the Contracts Administrator facilitates communication and documentation throughout the project lifecycle—from contract award through project closeout. The role is instrumental in maintaining compliance, managing change orders, supporting billing processes, and ensuring that project teams have the information and resources necessary to execute contracts effectively.
Key Responsibilities
Contract Administration and Management
· Prepare, review, and maintain prime contracts, subcontracts, and supplier agreements to ensure accuracy, consistency, and compliance with client requirements and company policy.
· Set up new projects and maintain accurate information in the Equitable Business Opportunities (EBO) system, ensuring compliance with DBE/MBE/WBE participation goals and reporting standards.
· Monitor contract timelines, deliverables, and performance requirements, proactively identifying and resolving potential issues.
· Manage all contract correspondence, amendments, and supporting documentation in an organized and retrievable format.
· Track and distribute executed contract documents to project and accounting teams in a timely manner.
Change Order and Documentation Control
· Coordinate the preparation, submission, and approval of client, subcontractor, and supplier change orders.
· Ensure that all change orders exceeding $5,000 are routed to executive management for review and approval.
· Maintain accurate and current change order logs for internal tracking and executive reporting.
· Assist project managers with developing supporting documentation for change order requests, including cost breakdowns and justifications.
· Verify that all approved change orders are incorporated into project budgets, schedules, and billing systems.
Project Support and Coordination
· Act as the primary liaison between project management, accounting, and executive teams regarding contract and compliance matters.
· Provide project teams with contract interpretation, procedural guidance, and assistance with documentation required for submittals, approvals, and closeouts.
· Support field and office operations with timely processing of agreements and documentation to prevent project delays.
· Coordinate with accounting for contract-related billing, lien waivers, insurance certificates, and payment tracking.
· Communicate proactively with subcontractors and suppliers to ensure timely return of executed agreements and required documentation.
Compliance and Reporting
· Ensure compliance with all contract terms, insurance requirements, bonding obligations, and safety-related provisions.
· Maintain detailed records for EBO system reporting, including DBE participation, utilization, and payment documentation.
· Prepare and distribute weekly or monthly reports on contract status, change order activity, and compliance performance for project managers and executives.
· Assist in audits and project reviews by providing documentation and explanation of contract procedures and tracking methods.
Qualifications
- High school diploma required; Associate’s or Bachelor’s in Accounting/Business or Construction Management is preferred
· Experience managing contract documentation, change orders, and compliance for public works projects.
· Proficiency in Microsoft Office Suite (Word, Excel, Outlook) required.
· Familiarity with EBO compliance systems or NYSDOT, NYSTA is a plus.
· Strong ability to interpret and manage legal, technical, and financial contract language.
· Excellent attention to detail and accuracy in contract and document handling.
· Strong organizational and time management skills, with the ability to handle multiple concurrent priorities.
· Effective communication and interpersonal skills, with the ability to work across departments and with external partners.
· Proven problem-solving and analytical abilities to address contract and compliance challenges.
· Commitment to confidentiality, professionalism, and integrity in all contract-related activities.
What We Offer
- Pay: $25 - $35/hour
- Benefits package (health, dental, vision, etc.)
- Paid time off (vacation, sick time and holidays)
- Retirement plans with Company contributions
