Incumbents provide professional, confidential, and administrative assistance and support to principals in the Executive Chamber. Executive Assistants provide support of medium/moderate scope and complexity to principals
Responsibilities
- Act as primary point of contact for the reporting principal
- Manage calendar scheduling for meetings, appointments, and conference rooms, including providing appropriate meeting information and zoom links
- Liaise with other EAs for scheduling coordination
- Maintain list of internal contacts for the reporting principal
- Manage phones and incoming calls, take messages, and transfer calls to the appropriate parties
- Prioritize meetings and coordinating information
- Meet and greet visitors arriving for meetings
- Manage email correspondence, as well as any incoming or outgoing mail or materials, and ensure appropriate and timely responses
- Liaise with appropriate office contacts for any change in scheduling for accuracy
- Manage and maintain paper and electronic filing systems
- Make copies of various documents
- Use various technology applications such as email, word processing, and video conferencing software
- Operate office equipment such as printers, scanners, and copiers
- Accurately manage and submit timesheets for reporting principal
- Make travel arrangements and manage timely submission of expense reports to the designated Chamber Travel Administrator.
Qualifications
- Four or more years of experience in an administrative role reporting directly to upper management
- College study may be substituted for up to four years of the required experience.
- Excellent written and verbal communication skills
- Strong time-management skills and an ability to organize and coordinate multiple concurrent projects
- Proficiency with office productivity tools and an aptitude for learning new software and systems
- Flexible team player, willing to adapt to changes and unafraid of challenges
- Ability to maintain confidentiality of information related to the company and its employees
NYS Executive Chamber is an equal opportunity employer. We encourage women, people of color, LGBTQ individuals, people with disabilities, members of ethnic groups, foreign-born residents, and veterans to apply. We celebrate diversity and do not discriminate based on race, religion, color, national origin, sex, sexual orientation, gender identity and/or expression, age, veteran status, disability status, arrest record or criminal conviction history, or any other category protected by law.
We are happy to consider reasonable and religious accommodations during the hiring process, please send your request to EmployeeRelations@exec.ny.gov.
