Project Coordinator

Aditi Consulting • Contract • Schenectady, NY, US • $50 - $55 / hour • 2d ago

Payrate: $50.00 - $55.02/hr.

Summary:
This individual will work closely with Engineering and Operations teams, attending daily meetings to help define and document scopes by reviewing inspection reports, analyzing damage photos, and building detailed Scope of Work (SOW) documentation using tools like Smartsheet and internal service request systems.

Responsibilities:

They will be responsible for reviewing vendor invoices within a 14-day SLA, partnering with project managers and suppliers to resolve discrepancies, and maintaining an accurate, up-to-date financial tracking sheet.
On a daily basis, this person will also support the full purchase order lifecycle, including submitting PO requests, tracking approvals, managing scope changes, and ensuring timely closure after invoice processing.
Additional responsibilities include providing ad-hoc operational support such as data clean-up efforts, building custom reports, and assisting with investigation-related tasks across multiple platforms (e.g., Smartsheet, Salesforce, Excel).
This role requires strong organization, attention to detail, and the ability to manage multiple priorities in a fast-paced, cross-functional environment.
Work closely with Engineering and Operations teams to define and document scopes.
Review inspection reports and analyze damage photos.
Build detailed Scope of Work (SOW) documentation.
Support the full purchase order lifecycle, including PO requests, approvals, scope changes, and closure.
Review vendor invoices within a 14-day SLA and resolve discrepancies.
Maintain an accurate, up-to-date financial tracking sheet.
Provide ad-hoc operational support, such as data clean-up and report building.
Assist with investigation-related tasks across multiple platforms.

Qualifications:

HSD/GED at minimum.
Experience in operations support, project coordination, or administrative support within a technical or field environment.
Experience with Excel for tracking, data management, and reporting.
Ability to work across multiple systems/tools, such as Smartsheet, Salesforce, and other internal proprietary programs.
Experience managing POs and/or financial tracking, including invoicing, budgeting, and cost tracking.
Strong communication skills and ability to collaborate with cross-functional teams, including engineering and operations.

Skills:

Experience supporting wind, energy, construction, or field service operations.
Exposure to Scope of Work (SOW) creation or technical documentation.

Pay Transparency: The typical base pay for this role across the U.S. is: $50.00 - $55.02/hr. Non-exempt positions are eligible for overtime at a rate of 1.5 times the base hourly rate for all hours worked in excess of 40 in a work week, or as required by state or local law. Final offer amounts, within the base pay set forth above, are determined by factors including your relevant skills, education and experience. Full-time employees are eligible to select from different benefits packages. Packages may include medical, dental, and vision benefits, health savings accounts with qualified medical plan enrollment, 10 paid days off, 3 days paid bereavement leave, 401(k) plan participation with employer match, life and disability insurance, commuter benefits, dependent care flexible spending account, accident insurance, critical illness insurance, hospital indemnity insurance, accommodations and reimbursement for work travel, and discretionary performance or recognition bonus. Sick leave and mobile phone reimbursement provided based on state or local law.

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