Title
(PT) Board Administrator
EOE Statement We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, national origin, disability status, protected veteran status or any other characteristic protected by law. Category Administration Close Date Description
Part Time Board Administrator
Position Summary: Administrative support for the Honest Weight Food Co-op Board of Directors. This role interfaces with management, Member Services, governance groups, as well as staff and Member-Owners to facilitate effective communication and the gathering and dissemination of information at the Board’s direction, which is needed to complete board work and board initiated activities. Time-management, organization and confidentiality are essential and the position is required to sign and adhere to a confidentiality agreement.
Status: Hourly, part-time; evenings required; 20-25 hours per week; $24 - $26 hourly rate
Reports to: Board Secretary
Responsibilities
- Board of Directors Meeting Coordination - scheduling, preparing and posting agendas, creating report/materials packets, disseminating information, meeting attendance, virtual meeting hosting, ensuring preparation of accurate minutes including tracking of voting, notes, action-item lists and decisions documents, posting and archiving according to organizational guidelines
- Board Work Session Coordination - scheduling, preparing and sharing agendas, sharing materials related to agenda topics, meeting attendance, virtual meeting hosting, ensuring preparation of accurate notes and action-item lists
- Document and Information Management - save, file and archive documents as needed, in digital and/or hard-copy depending on organizational guidelines; updating and revising board and governance content on HWFC website
- Compliance and Governance - Drawing on knowledge of the HWFC Bylaws, Member-Owner Manual, Food and Product Manual, Employee Manual, Board Manual and standard operating procedures, provide information and feedback related to meeting process and board initiatives
- Board Communication - act as a communication coordinator for the Board with the Management Team, Member Services and Governance groups as needed or requested; communicate with the designated legal support team for timely completion of requirements related to the NYS Liquor Authority and the HWFC liquor license
- Membership Meeting Coordination - work with Member Services and committees as needed to coordinate and plan for Board activities related to four regular Membership Meetings annually and special Membership Meetings as needed
- Develop and maintain meeting and report calendars related to Board and governance activities
- Prepare correspondence, reports, letters and other material in final narrative from rough drafts, notes or oral instructions; draft and coordinate with board to finalize board “Inside Scoop” communications to membership, sending and posting communications as scheduled or requested
- Track Board activity and task status, providing information, reminders and support for efficient completion of board work
- Coordinate with the Board Secretary and/or Board President to complete tasks and support board activities as needed and requested
- Support director onboarding and offboarding as needed
- Other projects or tasks as assigned
Full-Time/Part-Time Part-Time Open Date 7/8/2026 Position Board Administrator Position Requirements
Qualifications
- Extreme attention to detail and ability to capture and document essential information
- Excellent written communication skills
- Technical skills related to website administration, document development, sharing and storage (Microsoft Outlook, Google Drive) and virtual meeting platforms (Zoom, Outlook Teams)
- Excellent organizational skills
- Working knowledge of HWFC Bylaws and other governance manuals, or willingness to develop a knowledge base from these materials
- Inclusivity and ability to embrace diversity in people and ideas
- Discretion and ability to understand and adhere to confidentiality requirements
- Ability to work independently with minimal supervision
- Ability to recognize priorities in real time
Desired Qualifications
- Experience or interest in grocery and/or member-owned cooperatives
- Previous administrative support experience
Shift Rotating Days and Evenings
This position is currently accepting applications.
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