A top tier global law firm is currently hiring for their Albany office. The firm is seeking a Legal Administrative Assistant to provide legal administrative support to a team of litigation attorneys and provide a wide range of document processing and administrative services in the assigned practice group.
Key Responsibilities
- Coordinates creation of legal documents as well as the editing, proofreading and processing of legal documents upon request of assigned attorneys, including correspondence, memoranda, or other practice specific documents
- Maintains legal files (both paper & electronic), organizes and files documents in designated order
- Updates transaction information, scans and organizes legal files
- Compiles fully executed transaction documents via PDF, including inserting any related Exhibits/Schedules.
- Submits Conflicts Request for new matter openings; prepare Engagement Letter for same.
- Enters attorneys’ billable time, submits to accounting by monthly deadlines, and prepares billing invoices, and other administrative duties.
- Supports administrative tasks such as calendaring, printing, scanning, assembling documents and preparing shipping labels and certified mailings
- Assists with overflow work and other special projects as assigned
Qualifications
Skills & Competencies
- Skilled in handling administrative tasks such as attorney time entry, travel arrangements and processing invoices and expenses
- Strong computer and document formatting skills
- High attention to detail, organizational skills and the ability to manage time effectively
- Excellent interpersonal and communication skills (oral and written)
- Ability to collaborate well in a team
- Recognize confidential, sensitive, and proprietary information and maintain such information as confidential
