Position Overview:
We are seeking a highly organized and proactive Real Estate Assistant to join our busy real estate office. This position plays a vital role in supporting daily operations, coordinating listings and transactions, and ensuring smooth communication between clients, agents, and vendors.
The ideal candidate thrives in a fast-paced environment and enjoys managing multiple priorities.
Key Responsibilities
Administrative & Transaction Support
- Manage daily office operations and provide administrative support to the broker.
- Coordinate listing and transaction activities, including preparing listing paperwork, disclosures, contracts, and MLS entries.
- Schedule photography, signage, open houses, inspections, and closings.
- Maintain organized digital and physical files for all listings and transactions.
- Track deadlines to ensure smooth transaction progress from listing to close.
- Help gather property content (photos, descriptions, features) and prepare listing presentations or promotional material.
Client & Team Communication
- Serve as a professional, friendly first point of contact for client inquiries (phone, email, and in person).
- Coordinate communication between clients, agents, attorneys, lenders, and other service providers.
- Provide excellent customer service throughout the buying and selling process.
- Assist in onboarding new agents and setting up marketing materials, bios, and digital profiles.
Office & Systems Management
- Maintain office supplies, print materials, and technology tools.
- Update and manage CRM databases, email lists, and contact records.
- Ensure compliance with brokerage policies, licensing, and recordkeeping requirements.
Qualifications
- 2+ years of experience in administrative support (real estate office preferred).
- Strong organizational skills with exceptional attention to detail.
- Proficiency in Microsoft Office and Google Workspace.
- Strong communication and interpersonal skills, both written and verbal.
- Ability to multitask effectively in a busy, fast-paced environment and meet deadlines.
- A team-oriented mindset with the initiative to take ownership of tasks and problem-solve independently.
Preferred Skills
- Familiarity with CRM and marketing automation systems.
- Knowledge of real estate contracts, forms, and transaction timelines.
- Local knowledge of Schoharie, Otsego, Montgomery, and surrounding counties.
- Working knowledge of real estate platforms such as MLS, Dotloop, or ZipForms.
About Country Boy Realty
Country Boy Realty, the area’s leading real estate firm, has been providing real estate services for over 56 years. Our focus is homes, land and commercial properties In Upstate NY, serving Schoharie, Otsego, Schenectady, Montgomery and Delaware Counties.
Our mission is simple, provide exceptional service to help our clients achieve their real estate goals. We provide the best and most advanced real estate solutions, cultivated around client needs.
Why Join Us?
- Variety in Work: Working in real estate involves a variety of diverse tasks that keep the job interesting and engaging.
- Supportive Family Atmosphere: Collaboration, respect, and genuine care for one another create a positive and welcoming work environment. Feel at home in modern country office space, in the center of the village.
- Networking Opportunities: Meet and interact with various individuals, including clients, other agents, lenders, contractors, and more.
Job Type: Full-time
Pay: $46,480.92 - $55,977.02 per year
Benefits:
Work Location: In person
