Summary: We are seeking a Mail Clerk to perform various office duties
Job Title: Mail Clerk
Location: Albany, NY 12208
Target Work Schedule: Monday to Friday 8AM to 4PM
Target Duration/End Date: January 2028
Description of Roles and Responsibilities:
· Receive, unload, unpack, sort, store, count, and distribute supplies, and equipment received via UPS, FedEx and Common Carrier/Freight Carrier
· Load and unload trucks
· Distribute, move and pick up existing laboratory, office and shop equipment and supplies
· Extensive use of material handling equipment such as pallet jacks, appliance hand trucks, flat carts, four-wheel dollies and equipment lifts to complete the tasks above is required
· Take physical inventories of equipment and supplies and maintain inventory records
· Enter data and information into and retrieve data and information from computerized systems
· Operate various communication systems such as telephones and computers; and keep records of such communications
· Perform routine processing activities, including checking forms, packing slips and bills of lading for completeness and accuracy
· Perform various clerical or office assistance tasks such as scanning documents, and verifying accuracy of data
· Operate, and perform basic cleaning and maintenance on equipment
Mandatory/Minimum Qualification, Skills, Experience Requirements:
Associate or Bachelor's degree preferred. And at least two years of clerical support related work
Qualification, Skills, Experience Requirements:
· One year of Intermediate Microsoft Excel skills (pivot tables, mail merge, formulas to compare spreadsheets)
· Work individually and as part of a team
· Track and manage reporting projects without daily oversight
· Excellent verbal communication and interpersonal skills
· Detail-oriented with the ability to organize and prioritize tasks effectively in a fast-paced environment
· Must have good time management skills
· Detail-oriented, organized
· Manage varied tasks as assigned
· Able to catch errors/inconsistent/ incomplete work, proofread work
· Able to manage a large volume of electronic files without commingling files
· Must be able to work quickly and accurately
· Able to follow office policy and procedure
· Able to rename PDF files, drag and drop files in folders, copy and paste files into folders, create folders, edit template emails, double checks work, ask questions when clarification is needed
· Must be proficient in Microsoft Word, Adobe PDF, Microsoft Excel, and Microsoft Outlook
· Ability to lift to 50 lbs. repeatedly during mail preparation
· Ability to prepare and maintain standard records and reports
· Ability to understand and carry out oral and written instructions
(Resume must stand alone in demonstrating qualifications and experience)
Other Notes:
1. Resume must stand alone in demonstrating qualifications and experience
2. Please take a moment to review the job details, including qualification requirements, location, duration, and pay rate, before you apply
3. Please complete the screening questions for your application or include a cover letter with more information for us and the hiring team to consider
4. We encourage you to complete the Skills Tests to demonstrate your skills
5. Where required, consider submitting proof of licensure with your application
6. Where applicable, consider including samples or examples of your work that demonstrate your capabilities with your application
7. Where relevant, please include your LinkedIn page, at least 3 professional references, a copy of your diploma or other proof of licensure/professional certifications, and your USC / GC / H4 / H1B. We do not accept C2C applicants without this information
8. Your application must have your full legal name and current contact information
9. There may be cases where the hiring team requires two or more professional references with application
10. We partner with companies to offer and deliver projects and solutions to our clients Some positions may be hired through our partners
(Ref#:25432)
Why work with us:
At Donia, we foster a culture of growth. We recognize that everyone brings unique skills and experiences to their work and that the company is better for such diversity. We encourage you to pursue your interest and grow within the company. We promote from within because we value and reward contributions
About us:
We are a Business Management Consulting, Staff Augmentation and Workforce Solutions firm
Our founder is an engineer and seasoned business management consultant. The values of precision, quality, and reliability are embodied in all our work
We aim to delight our clients through the high quality of our service. So much so, that almost all our contracts are through Word of mouth and referrals. Because for over fifteen years, we have worked with Non-profits, City, State, and Federal Agencies – strategizing and putting together specialized teams that can tackle any project
Donia's team of collaborative solution-finders will meet you where you are and build the system that will get you to your goals. Let us know how we can use our Business Consulting and Staff Augmentation and Workforce Solutions expertise to help you
About our Benefits Program
All Donia LLC full-time staff have access to our benefits program. Features include but not limited to:
· Health insurance
· Dental Insurance
· Vision Insurance
· Paid Time Off
· Disability
· Life insurance
Donia LLC is an equal opportunity employer
Job Types: Full-time, Contract
Pay: $23.00 - $28.00 per hour
Expected hours: 40 per week
Benefits:
- Dental insurance
- Employee assistance program
- Health insurance
- Life insurance
- Paid time off
- Vision insurance
Application Question(s):
- Did you review and are okay with the job details - including qualification requirements, location (including In-Person as applicable), duration, and pay rate W2 ?
Ability to Commute:
- Albany, NY 12208 (Required)
Work Location: In person
