Job Title: Office Administrator – Cannabis Processing & Cultivation Facility
Location: Johnstown, NY
Department: Administration / Operations
Reports To: Director of Operations
Employment Type: Full-Time
Position Summary
The Office Administrator will provide essential administrative support to our cannabis processing and cultivation facility. This role ensures smooth day-to-day office operations, handles ERP data entry, and supports both cultivation and processing teams with accurate recordkeeping. The ideal candidate will be detail-oriented, organized, and comfortable working in a regulated cannabis environment where compliance, accuracy, and discretion are critical.
Key Responsibilities
Administrative Support
- Manage daily office operations including scheduling, correspondence, filing, and supply ordering.
- Serve as the point of contact for internal staff, vendors, and visitors.
- Support HR with onboarding documentation, training scheduling, and compliance recordkeeping.
- Assist leadership with preparation of reports, meeting minutes, and presentations.
ERP & Data Entry
- Accurately enter and maintain cultivation and processing data in the ERP system (e.g., Business Central, METRC integration).
- Track inventory, packaging runs, harvest weights, processing outputs, and shipment data.
- Ensure data integrity, perform audits, and resolve discrepancies in ERP records.
- Generate ERP-based reports for leadership to support decision-making and compliance.
Compliance & Recordkeeping
- Maintain organized digital and physical records in line with state cannabis regulations.
- Assist in compiling compliance documentation for audits and inspections.
- Support cultivation and processing teams in ensuring logs, manifests, and reports are up to date.
Team & Cross-Department Support
- Coordinate communication between cultivation, processing, sales, and leadership teams.
- Provide administrative assistance for operational projects, vendor management, and facility scheduling.
- Support finance with invoice tracking, purchase orders, and expense submissions.
Qualifications
- 2+ years of office administration, data entry, or operations support experience (cannabis industry preferred).
- Strong computer skills including Microsoft Office Suite, ERP systems (Business Central preferred), and cloud-based platforms.
- High attention to detail with excellent organizational and problem-solving skills.
- Ability to handle sensitive and confidential information with professionalism.
- Familiarity with cannabis regulatory systems (e.g., METRC, BioTrack) a plus.
Work Environment
- Office setting within a cultivation and processing facility.
- May require occasional entry into cultivation and processing areas (with appropriate PPE).
- Fast-paced environment with strict compliance and documentation standards.
Compensation & Benefits
- Starting compensation is $20-$22 per hour.
- Health, dental, and vision benefits.
- Paid time off and holidays.
- Opportunities for growth within a rapidly expanding cannabis company.
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