Job Overview
We are seeking a dedicated and organized Administrative Assistant to join our team. The ideal candidate will provide essential support in managing office operations, ensuring smooth communication, and delivering excellent customer service. This role requires a proactive individual who can handle multiple tasks efficiently while maintaining a professional demeanor.

Responsibilities

Provide Administrative Support

Support staff as needed
Answer phones and greet visitors
Open and distribute daily mail
Schedule meetings and maintain calendar
Company Directory
Coordinate annual membership updates and maintain updated information
Prepare correspondence and make copies for distribution
Maintain and order miscellaneous meeting and office supplies
Coordinate CLE (agenda, requirements and materials)
Maintain filing system and files
Maintain database and Outlook Committees
Facilitate technical support for computers, copiers, server, postage machine and telephones
Create and maintain filing systems, both electronic and physical
Make travel arrangements as needed

Database Maintenance

Continually update database and outlook with member contact information and distribution lists.

Assist in the preparation of meetings for LICONY

Assist LICONY members with meeting registrations
Manage copying and collation of materials
Obtain speakers and/or guest biographies, where appropriate
Prepare nametags and tents for attendees
Perform all steps to “close” meeting, including finalize meeting materials (i.e., agenda, roster, emailing electronic materials and travel arrangements)
Day on the Hill events: schedule legislative meetings for LICONY members and prepare materials for Annual Day on the Hill Event

Experience:

10 years administrative experience required. Excellent interpersonal, verbal and writing skills. High degree of organizational skills, detail orientated and proficiency in MS Office 365 and MS Office, including Outlook, Teams, Word, Excel and PowerPoint.

Education:

An associate’s degree is required.

Job Type: Full-time

Pay: $64,000.00 - $75,000.00 per year

Benefits:

401(k)
401(k) matching
Dental insurance
Health insurance
Life insurance
Paid time off
Vision insurance

Experience:

Administrative: 7 years (Required)

Work Location: Hybrid remote in Albany, NY 12210

Life Insurance Council of New York, Inc. jobs

Administrative Assistant