We are seeking a highly organized and proactive Executive Assistant to support our executive team. This role requires exceptional attention to detail, strong communication skills, and the ability to manage multiple priorities efficiently. The ideal candidate will be proficient in Microsoft Excel, maintaining strict confidentiality and exhibiting strong capabilities in coordinating travel, planning events, and managing internal communications.

Key Responsibilities include:

Executive Support:

Manage calendars, schedule meetings, and coordinate appointments
Prepare and edit correspondence, reports, and presentations
Handle confidential information with discretion and professionalism

Travel Coordination:

Arrange domestic and international travel, including flights, accommodations, and itineraries
Process travel expense reports and reimbursements

Event Planning:

Organize and execute company events, meetings, and off-site activities
Coordinate logistics, vendors, and materials for events
Communication & Newsletter Management:
Draft and distribute internal newsletters and executive communications
Maintain consistent messaging and branding across communications

Excel & Data Management:

Create and maintain spreadsheets for tracking budgets, schedules, and other key metrics
Analyze data and generate reports for executive review
Manage updates and changes related to agents
Ensure accurate documentation and timely communication with relevant stakeholders

Requirements

Proven experience as an Executive Assistant or similar role
Advanced proficiency in Microsoft Excel (pivot tables, formulas, charts)
Strong organizational and time-management skills
Excellent written and verbal communication abilities
High level of integrity and ability to handle confidential information
Experience with travel booking platforms and event planning tools
Familiarity with Inspro or similar systems is a plus

Preferred Skills:

Experience in corporate communications or marketing
Ability to work independently and anticipate executive needs
Tech-savvy with knowledge of productivity and collaboration tools

Salary range: $55,000-$62,000 annually based on experience and qualifications.

Benefits

Paid holidays

Health insurance

Dental insurance

Vision insurance

401(k)

Paid time off

Tuition reimbursement

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Executive Assistant