Description

Duties Description

The DMV Executive Office is seeking a qualified and dynamic individual interested in the position of Administrative Specialist 1, G-18, or traineeship. This position will provide an exciting opportunity for a candidate who is a team player and can excel in a fast-paced environment. DMV is currently undergoing a large-scale transformation and seeking individuals who are interested in contributing to that success.

Under The Direction Of The Executive Management Team, The Administrative Specialist 1 Provides Principal Administrative Support And Performs Analytical Tasks That Support The DMV Executive Team. The Incumbent Of This Position

Handles sensitive and/or confidential information and issues in a timely manner and provides communication and support to Executive Management and DMV Program Managers;

Performs analysis and other analytical tasks as assigned by the Executive Management Team;

Prepares written materials, presentations and reports to support the Executive Management Team;

Prepares responds, tracks and conducts follow-ups with correspondence on behalf of the commissioner and executive team;

Tracks policy and legislative impacts on the Agency;

Coordinates day to day administrative activities of the office;

Maintains and manages P-card purchases, abiding by procurement rules;

Books travel, schedules meetings, assists staff with SFS Travel procedures and submissions;

Schedules and attends meetings as requested by Executive staff;

Records, manages, and stores meeting notes and action items in Sharepoint;

Occasional travel may be required;

Proficiency in Microsoft Word, Excel, PowerPoint, Visio and Teams required. Proficiency in Access is preferred.

Office Experience Preferred.

Minimum Qualifications

To be eligible for this position, you must meet one of the following conditions:

Eligible for appointment from the PCO or PATT eligible lists
In a G-11 or higher title that meets criteria for reassignment or a 70.1 or 52.6 transfer
For NY HELPS appointment*:

For Administrative Specialist Trainee 1, G-NS: A bachelor’s degree or higher.

For Administrative Specialist Trainee 2, G-NS: A bachelor's degree and one year of professional experience providing administrative and staff support to executives, program managers and staff, boards, or commissions by overseeing budget, human resources, and business services activities for an organization or program.

For Administrative Specialist 1, G-18: A bachelor's degree and two years of professional experience providing administrative and staff support to executives, program managers and staff, boards, or commissions by overseeing budget, human resources, and business services activities for an organization or program.

Substitution: a Juris Doctor, master’s or higher degree in a related field can substitute for one year of specialized experience.
Substitution: a Juris Doctor, master’s or higher degree in a related field can substitute for one year of specialized experience.

Advanced NY HELPS placement for this title may be possible with proof of professional experience relating to the title being posted and can be discussed at time of interview.

Transfer

One year of permanent, contingent-permanent, or 55b/c service allocated to a G-11 or higher eligible for transfer and deemed administrative under Section 52.6 of the Civil Service Law; OR in a title approved for transfer under Section 70.1 of Civil Service Law. The transfer cannot be a second consecutive transfer resulting in an advancement of more than two salary grades.

Reinstatement

If you previously served in this title or in a title otherwise transferable to this title, you may be reinstated pursuant to Civil Service Law. If you left state service less than one year ago, the reinstatement request from a state agency will usually be approved by the Department of Civil Service. If you left state service more than one year ago, the reinstatement must also be approved by the Civil Service Commission.

55b/c Appointment

This position is eligible for 55b/c designation and candidates with 55b/c eligibility are encouraged to apply. Candidates must possess the minimum qualifications and a current 55b/c eligibility letter. For 55b/c consideration, candidates must satisfy at least one of the Open Competitive qualifications listed.

This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS). For the duration of the NY HELPS Program, this title may be filled via a non-competitive appointment, which means NO EXAMINATION ISREQUIRED, but all candidates must meet the minimum qualifications of the title for which they apply.

At a future date (within one year of permanent appointment), it is expected employees hired under NY HELPS will have their non-competitive employment status converted to competitive status, WITHOUT HAVING TO TAKE A CIVIL SERVICE TEST. Employees will then be afforded with all of the same rights and privileges of competitive class employees of New York State. While serving permanently in a NY HELPS title, employees may take part in any promotion examination for which they are qualified.

There are many benefits to working for the DMV! Including:

Paid Leave
Paid Holidays
Pension
Health Insurance
Dental & Vision Coverage
Flex Spending
Voluntary 457B Retirement Saving Program
Health Care Spending Account
Tuition Assistance Programs
Public Service Loan Forgiveness Program
Transportation Savings Program
Employee Assistance Programs

For additional information about the benefits of being a state employee, visit the Office of Employee Relations website athttps://oer.ny.gov/employee-benefit-programs.

The Department of Motor Vehicles is committed to being a model employer for people with disabilities. DMV’s commitment includes ensuring that the recruitment, application, interviewing and hiring processes are accessible to all job applicants. If you are a job applicant who may need a reasonable accommodation for any part of the application and hiring process, please contact DMV’s Office of Diversity, Equity, Inclusion & Accessibility at diversityandinclusion@dmv.ny.gov.

DMV is committed to diversity and equal opportunity, and to building a team that represents a variety of backgrounds, perspectives, and skills. We are proud to be an equal opportunity workplace, and we encourage all qualified individuals to apply, including people with disabilities or any other protected category under the law. Our goal as an employer is to reflect the diverse identities, experiences and geographies of the communities and customers we serve.

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New York State Department of Motor Vehicles jobs

Administrative Specialist 1, or Administrative Specialist Trainee 1/2