Administrative Assistant
Location: Dix Avenue Head Start Center, Hudson Falls, NYPosted 11/3/2025
Department: Administration
Status: Full Time
Classification: Non-Exempt
Work Weeks/Year: 52
Report To: Center Coordinator
Grade Scale: Tier 3
Salary: Base $19.00/hour
Location: Dix Avenue Center- Early Head Start $19.00/hr
Hours per week: 35
Weeks per Year: 52 – Receive 35 hours of personal time your first day of hire, and accrue paid sick time and vacation time each pay period.
The Administrative Assistant is directly responsible to the Center Coordinator. The Administrative Assistant supports the
daily operations of the Center. This position provides clerical tasks, data entry, and organizational support to ensure
efficient communication, accurate documentation, and smooth program delivery. The Administrative Assistant works
closely with the center staff, families and community partners. The Administrative Assistant is the first point of contact
for families, visitors, and staff at the center. The Administrative Assistant must provide professional and courteous
assistance in person, by phone, and by email.
Responsibilities
It is the understanding and expectation of this organization that all employees will take the opportunity to contribute to
the overall success and mission of the agency above and beyond the basic requirements of their job. The following are
General Responsibilities Of All L.E.A.P Employees
- Adhere to the agency’s policy on confidentiality both within the Agency and community and adhere to all
Agency and program policies and procedures.
- Work closely with all staff to ensure all integrated approach and provide comprehensive services to clients,
children and families.
- Utilize professional reading, writing and communication skills in order to carry out the necessary job
requirements.
Typical Work activities will include but not be limited to the following:
- Phone, Door and Office Coverage.
- Compilation and maintenance of program policies, procedures and forms as assigned by their Supervisor and/or
admin team.
- Copying, collating, mailings, filling, etc. as required for the program and assigned by the Center Coordinator
and/or Administration
- Perform administrative and/or technical tasks to support program needs as assigned by the Supervisor: ie, center
inventory, supply ordering, etc.
- Knowledge of the center; cover as center coordinator for short term absences.
- Draft agency correspondence at the request of the Supervisor or admin team.
- Attend meetings and all appropriate trainings, some of which may be out-of-county travel and evening/overnight
attendance as requested by the program director or designee.
This job description is not intended to be all inclusive. The employee will perform other reasonable related program duties as assigned by the Head Start Program Director or designee. L.E.A.P. reserves the right to revise or change job duties as the need arises. This job description does not constitute a written or implied contract of employment.
Required Skills/Abilities
- Adhere to the agency’s policy on confidentiality both within the Agency and community and adhere to all Agency and program policies and procedures
- Communication – written and oral are clear, concise, organized, and effective; listens and comprehends well. Demonstrates positive customer services attitude.
- Interpersonal – social/people skills that demonstrate effective communication and cooperation with others in verbal and non-verbal ways.
- Problem-Solving ability to make thoughtful, well-reasoned decisions; exercises good judgement, demonstrates resourcefulness, creativity, and critical thinking. Shows adaptability in ever-changing environments. 5. Multi-tasking and time management skills, with the ability to prioritize.
- Creative and Strategic Thinking ability to approach a problem or challenge from new perspectives; demonstrates skills that enable the use of critical thinking to solve problems and plan for the future.
- Teamwork – shows respect for colleagues, works well with others, makes valuable contributions to help achieve goals.
- Organizational skills – manages time and utilizes resources both effectively and efficiently.
- Computer skills – must be adept in Word (minimum of 50 WPM with accuracy), Excel, spreadsheets, and entering data from source documents into prescribed computer databases, files, and forms.
Qualifications
- High School Diploma or GED
- Valid NYS (New York State) Driver’s License and at least 21 years of age to drive agency vehicles per agency policy and means of reliable transportation.
- An understanding and knowledge of the workings of a non-profit organization.
How to Apply: To apply please send a resume and cover letter to Nicole Bonavita, LEAP Head Start/Early Head Start, 11 St. Paul’s Drive, Hudson Falls, NY 12839, or email nicole.bonavita@leapservices.org In the subject line please put the position and center you are interested in.
LEAP is an Affirmative Action / Equal Opportunity Employer
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