Accounts Payable Specialist
Location: Albany, NY | Full-Time | $17.00-$20.00/hr.
Summary: The Accounts Payable responsibilities include processing member agency invoices, weekly check runs, preparing daily bank deposits, and daily processing of customer credit card transactions.
Essential Duties:
- Enter accurate accounts payable transactions in the accounting system.
- Enter and match payable of member agency invoices to the applicable open order and monitor purchase order balance.
- Process weekly release of payments to members under the NYSID 30-day Guaranteed Payment Program, which includes reviewing contract status utilizing NYSID’s contract database.
- Process weekly operating check run.
- Process payments to members via ACH transmittal.
- Transmit weekly check remittance to members.
- Verify and review member agency invoices, correct discrepancies by contacting Member Agency or customer, monitor disputed invoices when necessary.
- Voucher member agency invoices for service invoices and reconcile them to the sales transaction posting journals.
- Apply credits to member invoices and review disputed invoices when necessary.
- Review Member aging on a monthly basis and follow up on discrepancies.
- Back up processing manual credit card transactions and applying payments to customer accounts.
- Assist in the preparation of 1099s
Qualifications:
The requirements below are representative of the knowledge, skills, and abilities required for the position. Reasonable accommodation may be made to enable individuals with disabilities to perform essential functions.
- High School Diploma or GED, Associate's Degree preferred.
- Courses in bookkeeping, accounting, and computers.
- Minimum 1- 3 years’ experience in a bookkeeping or accounting function preferred.
- Strong communication (verbal and written), interpersonal, and organizational skills.
- Proven problem-solving and mathematical ability.
- Ability to manage multiple tasks in a fast-paced, high-volume work environment.
- Proficiency with Excel, various computer software applications, including computerized accounting systems (NetSuite preferred), databases, spreadsheets, and word processing (preferably Microsoft Office Suite.
Physical Requirements:
The requirements below are representative of the knowledge, skills, and abilities required for the position. Reasonable accommodation may be made to enable individuals with disabilities to perform essential functions.
The nature of the job requires considerable keyboard and mouse usage, walking around facilities, and sitting for long periods of time. Must have visual acuity and hearing ability for communicating with others and gathering and accessing written and computerized information. Ability to access any locations where the company's business is conducted.
About NYSID:
NYSID is the Non-Profit organization designated by the NYS Education Department under the New York State Finance Law to serve New York’s Preferred Source program, which works to provide gainful employment for New Yorkers with disabilities. Rehabilitative agencies throughout New York State that provide support services to individuals with disabilities choose to become members of NYSID. On behalf of these members, and sometimes in conjunction with private sector partners, NYSID enters into contracts with state and local government agencies for goods and services that disabled New Yorkers create or perform.
Come Join Our Team! We offer medical and dental benefits (80% paid by NYSID), a retirement program (5%+ of gross income), paid time off, tuition reimbursement, group life insurance, and other benefits. We have been named a Top Workplace, most recently in 2025, by the Albany Times Union.
Email cover letter, resume, and salary requirements to administrator@nysid.org. We are an Equal Opportunity Employer.
Schedule:
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Employee assistance program
- Flexible schedule
- Flexible spending account
- Health insurance
- Health reimbursement account
- Life insurance
- Paid time off
- Tuition reimbursement
- Vision insurance
