Location: Clearwater, Florida
Schedule: Some remote work possible
We are seeking a highly organized and experienced Executive Assistant 2 to provide advanced administrative support in a fast-paced, professional environment. This position plays a critical role in maintaining efficient office operations and supporting executive-level staff with discretion, professionalism, and attention to detail.
What Would You Do?
- Greet visitors and manage incoming calls; handle routine inquiries and direct more complex matters appropriately
- Schedule meetings, appointments, and travel; prepare associated documentation and reimbursement forms
- Draft and proofread official correspondence, emails, and memoranda
- Track and manage incoming and outgoing communications, ensuring timely responses and follow-up
- Prepare reports, meeting materials, and presentations—including confidential content
- Maintain organized electronic and physical filing systems, including personnel records
- Monitor department budget and prepare expense reports
- Attend meetings and take accurate minutes
- Operate a variety of office equipment and software programs
- Perform other related duties as assigned
What Do You Need To Have?
- Five (5) years of secretarial experience, including one (1) year at the executive level involving multi-tasking in an automated office; or a combination of education, training, and experience.
- Valid Florida Driver's License (or Florida Commercial Driver’s License, if required)
- Availability for varied work schedules, including during emergencies or special events
- Ability to type a minimum of 55 words per minute
- Supervisory or lead worker experience preferred.
Knowledge, Skills & Abilities
- Strong command of business English, punctuation, and professional formatting
- Proficient in Microsoft Office and job-related software applications
- Excellent written and verbal communication skills
- Ability to handle confidential information with discretion
- Strong organizational skills with attention to detail and deadlines
- Professional demeanor and ability to work independently
- Effective interpersonal skills for dealing with the public, elected officials, and county staff
Want To Learn More?
Please review the full classification description with the Physical/Mental Demands and Working Conditions at the below link.
Executive Assistant 2, E15