🏭 Job Description: Purchasing Agent & Sales Operations Lead (Part-Time)

Company: Zwack, Inc.

📍 Location: Stephentown, NY

🕒 Employment Type: Part-Time (approx. 20–25 hours per week)

🏢 About Zwack, Inc.

Zwack, Inc. is a third-generation, family-owned manufacturer of specialized machinery. Since 1970, we pride ourselves on delivering high-quality, custom engineering solutions and precision machining from our facility in Stephentown, New York. We are looking for a detail-oriented professional to join our team in a dual-capacity role focused on streamlining our supply chain and supporting our sales process.

🎯 Role Overview

This hybrid role is critical to maintaining the flow of our manufacturing operations. You will be responsible for sourcing materials and components necessary for production while simultaneously providing administrative and operational support to the sales team to ensure a seamless customer experience from quote to delivery.

🛠 Key Responsibilities

📦 Purchasing & Inventory Management

🔍 Sourcing: Research and evaluate suppliers based on price, quality, selection, service, and reliability.
📝 Order Management: Prepare and process purchase orders for raw materials (steel, aluminum, etc.), hardware, and specialized machinery components.
🤝 Vendor Relations: Maintain and develop strong relationships with key vendors; negotiate pricing and monitor delivery schedules to ensure zero production downtime.
📊 Inventory Oversight: Work with our stockroom clerk and floor supervisors in monitoring stock levels to anticipate material and equipment needs.

📈 Sales Operations

💰 Quoting Support: Assist in the preparation of customer quotes and RFP responses by gathering material costs and lead times.
⌨️ Order Entry: Accurately enter customer orders into our system and track progress through the manufacturing cycle.
📞 Customer Liaison: Act as a point of contact for customer inquiries regarding order status, shipping dates, and documentation.
💾 CRM/Data Management: Maintain accurate records of sales activity, customer contact information, and historical pricing data.

✅ Qualifications

🎓 Experience: 2+ years of experience in purchasing, procurement, or sales operations, preferably within a manufacturing or industrial environment. Experience with municipal procurement processes is a plus.
💻 Technical Skills: Proficiency in Microsoft Office (Excel, Word) and experience with ERP or inventory management software.
🗣 Communication: Strong verbal and written communication skills for effective vendor negotiation and customer service.
🧐 Detail-Oriented: Exceptional organizational skills with a high level of accuracy in data entry and documentation.
🗺 Vendor Knowledge: Familiarity with the metal, highway equipment and industrial supply landscape is a plus.

🌟 Why Join Us?

⚖️ Flexible part-time scheduling to support work-life balance.
🏠 A stable, collaborative work environment within a long-standing family business.
⚙️ High Impact: Opportunity to play a key role in the operational efficiency of a specialized manufacturer.

💰 Compensation & Benefits Package

We offer a compensation and benefits package designed to recognize your expertise and dedication:

Starting Wage: $18 - $27 per hour (Based on experience and skill level)

Schedule: Part-Time, Day Shift: Monday - Friday, flexible within the hours of 8:00 AM – 4:00 PM

Retirement: 401(k) Plan with a generous company matching contribution

Time Off: Paid PTO starting your first year (incl. an annual summer shut-down), Sick Time, and a Generous Paid Holiday Schedule

Financial Perks: Annual performance-based bonuses and bi-annual compensation reviews

Work Environment: On-the-job training and continuing education, holiday and summer company events

Zwack, Inc. is an Equal Opportunity Employer.

📍 Interested? Apply in person at our Stephentown facility or submit your resume via office @ zwackinc.com

Zwack, Incorporated

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