Project Coordinator – Operational Excellence

Location: Remote; Albany, NY area preferred; New York State residency required

Schedule: Full-Time, 40 hours per week

Duration: 12-month contract with option to renew

Pay Range: $32–$38 per hour

Sapphire Recruitment is seeking a highly organized Project Coordinator to support operational excellence initiatives for a large public-sector organization focused on energy innovation and sustainability across New York State.

This role supports cross-functional projects related to business process improvement, system implementation, operations, training, and learning and development. The ideal candidate is detail-oriented, dependable, and comfortable managing multiple priorities while keeping tasks, timelines, and stakeholders organized.

Key Responsibilities

Coordinate meetings, prepare agendas, take notes, and track action items
Maintain project trackers, status reports, and internal documentation
Follow up on open items and help ensure project tasks stay on schedule
Support data collection, analysis, cleanup, accuracy checks, and system updates
Assist with User Acceptance Testing for new software or system implementations using provided scripts
Coordinate training registrations, attendance, completion tracking, and new hire orientation support
Help maintain Knowledge Base and Learning Management System content and records
Communicate project updates and pending items to internal stakeholders
Support cross-functional teams with general coordination, documentation, and operational tasks

Qualifications

3+ years of experience in project coordination, operations coordination, project assistant, or similar support role
Associate’s or bachelor’s degree preferred; strong directly related experience will also be considered
Strong proficiency with Microsoft Office 365, including Word, Excel, PowerPoint, and Outlook
Experience with data entry, data management, reporting, cleanup, and cross-checking information
Excellent organizational skills, follow-through, and attention to detail
Ability to manage 3–5 active projects or workstreams at once
Strong written and verbal communication skills
Professional confidence working with executives, managers, project teams, and cross-functional stakeholders
Ability to work independently, meet deadlines, and handle competing priorities with accuracy and good judgment

Preferred Experience

Familiarity with Asana, JIRA, Confluence, Salesforce, NEIS, or similar enterprise systems
Experience supporting training coordination, LMS administration, or knowledge management
Prior exposure to User Acceptance Testing or software implementation support
Government, public-sector, operations, business process, HR, or training administration experience
Comfort using MS Teams, Webex, and other virtual collaboration tools

How to Apply

For immediate consideration, submit your resume to energyjobs@hiresapphire.com.

Sapphire Recruitment is an EOE.

Sapphire Recruitment

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Project Coordinator