Public Employees Federation (PEF) is a diverse New York State labor union representing over 55,000 professional, scientific, and technical public employees across the state. We are committed to justice, equality, and improving the lives of our members through collective action. As one of the largest public-sector unions in New York, PEF champions fair wages, excellent benefits, and safe working conditions for its members in agencies and facilities statewide.

Overview:

The incumbent of this position oversees PEF staff for the set-up, coordination, and contracting of all special events by PEF, including, but not limited to: Executive Board meetings, training programs, conferences, workshops, Legislative Reception, and the annual Convention. The incumbent is the primary staff liaison to the PEF Convention Committee. This position is responsible for overseeing the functions associated with the annual convention including but not limited to the Headquarters Room function, staffing needs and activities, the registration activities, and all special functions/meetings.

Responsibilities:

Oversees the administration and set-up of PEF Special Events, including but not limited to: Executive Board meetings, training programs, conferences, workshops, Legislative Reception, and the annual Convention.
Shall obtain final approval from the President for calling of Executive Board meetings, the Annual PEF Convention, and other events/meetings as may be required.
Liaison with the court stenographer and parliamentarian.
Maintains database of all actions to be completed for Convention in order to chart assignments and deadlines. Works with Convention Committee, Finance, Communications, Divisions, MIS, Education and Training, Contract Administration, Membership Benefits Program and Statewide Facilities to determine tasks and timeframes, timeline, and deadlines.
Work with MIS to create an online registration program for Convention delegates.
Review billing and catering statements for accuracy and oversee assignments of charges to appropriate accounts (committees, departments, etc.) and approve payment.
Work with Account Representatives with hotels statewide to establish contracts, negotiate rates and maintain direct billing accounts.
Oversees staff assigned to registration and housing arrangements for national conferences and conventions attended by Statewide Officers, members, and staff. (AFT, SEIU, AFL-CIO, etc.)
Oversees staff coordination of legislative receptions and conferences, such as the Black and Puerto Rican Caucus and Somos El Futuro, including hotel arrangements, training needs, meeting rooms, and invitations.
As the initial point person for PEF, request proposals negotiate signoff on contracts, including arrangements for room reservation blocks and menus for all training conferences and programs planned by all PEF departments.
Oversees staff responsible for making housing arrangements for Officers, Staff, and members for official PEF business.
Site inspection of hotels and potential convention locations.
Supervises Department of Special Events staff.
Other assignments as directed.
Consistent and reliable attendance.

Qualifications:

Minimum five years’ experience in event management, hospitality, or related field.
Supervisory experience is required.

Successful candidate must demonstrate:

Strong leadership and team management skills.
Able to assess and set priorities, meet deadlines, and manage multiple projects in a fast-paced, changing environment.
Strong interpersonal skills and ability to effectively communicate (both written and verbal) with staff, union members, our executive team, and elected union officers.
A collaborative, innovative, and results-oriented mindset.
Able to identify opportunities for improvement.
Strong analytical and problem-solving skills.
Effective negotiation skills.
Statewide travel required; must have valid driver’s license.

Salary and Benefits:

The salary range for this position is $98,280.00 (minimum) - $123,560.00 (maximum).

PEF offers an excellent benefit package which include:

Health insurance with Health Reimbursement (HRA)
Employer paid dental and vision insurance
Flexible Spending Plan (FSA)
Employer paid life and long-term disability insurance
401-k with safe harbor contribution
Pension plan through SEIU
Paid holidays, vacation, sick, and personal time
Tuition reimbursement and on-going professional development

Pay: $98,280.00 - $123,560.00 per year

Benefits:

401(k) matching
Dental insurance
Employee assistance program
Flexible spending account
Health insurance
Life insurance
Paid time off
Parental leave
Professional development assistance
Retirement plan
Tuition reimbursement
Vision insurance

Experience:

Hospitality: 3 years (Preferred)
Travel planning: 1 year (Preferred)
Events management: 5 years (Required)

Ability to Commute:

Latham, NY 12110 (Required)

Ability to Relocate:

Latham, NY 12110: Relocate before starting work (Required)

Work Location: In person

NYS Public Employees Federation

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Director - Convention, Meetings & Travel Dept.