SUMMARY: Under supervision of the Sales Office Manager, the Administrative Assistant provides administrative, secretarial and advertising support to the branch office and sales agents.

DUTIES & RESPONSIBILITIES:

Processes and maintains accurate records of all real estate transactions, as required by the state and according to Howard Hanna Real Estate Services policies. Accurately reports information to the Office Manager, as well as the Accounting Department
Collects, types and processes advertisements for newspapers and television (Showcase of Homes) in conjunction with the Marketing department
Orders installation and removal of signs, as well as maintains office sign inventory
Accurately maintains the Lock Box inventory and logs
Performs general secretarial duties (typing, filing, etc.) for the office manager and sales agents
Processes checks for funds involved in real estate transactions
Processes documents for new agents, including dues, board fees and applications
Updates real estate transaction data into computer system
Answers telephone and greets visitors
Requests service when machines need to be repaired; orders office supplies as needed; maintains office in a neat, orderly and attractive manner
May perform other duties as assigned

Transaction Support:

Process earnest money and commission check deposits
Co-ordinate and process files in conjunction with the TC team

KNOWLEDGE, SKILLS & ABILITIES REQUIRED:

Ability to maintain a positive and professional attitude when interacting with sales associates, clients, vendors and co-workers. Must possess exemplary customer service skills
Ability to communicate professionally in oral and written fashion
Must possess strong clerical, statistical and administrative skills
Proven computer skills and experience in using applications such as Word, Excel, Power Point, Publisher, and Outlook. Must be able to type with accuracy
Prior experience in an office administrative role is preferred
High school diploma required; business school education desirable;
Knowledge of basic accounting, bookkeeping and computer skills required
Ability to work independently on confidential material
Must possess good judgment and problem solving skills
Ability to maintain skills required through training offered by the company or outside sources

Salary range is $16-20 per hour based on office location and candidate experience.

HowardHanna.com

Hanna Holdings, Inc. affiliates and assigns are committed to providing equal employment opportunity to all employees and applicants for employment regardless of such factors as race, color, religion, sex, national origin, age, veteran's status or disability. The Company abides by all local, state and federal laws and regulations affecting the hiring of employees.

Howard Hanna Real Estate Services

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Administrative Assistant