About the Company

Since 2012, we've grown to become one of the leading single-family rental companies and homebuilders in the country, recently recognized as a top employer by Fortune and Great Place To Work®. At Bottom Line, our goal is to simplify the experience of leasing a home through professional management and maintenance support, so our residents can focus on what really matters to them, wherever they are in life.

About the Role

The Office Administrative Assistant ensuring accurate, timely, and compliant processing of vendor invoices and payments. This role provides leadership to the Accounts Payable (AP) team, maintains strong internal controls, and collaborates with internal and external stakeholders to support efficient financial operations.

Responsibilities

Supervises the AP function, overseeing daily operations, workload distribution, and adherence to internal controls, policies, and deadlines.
Coaches, mentors, and evaluates AP team members to ensure consistent performance and high-quality output.
Identifies training needs and schedules ongoing development to enhance skills, improve efficiency, and support succession planning.
Serves as the primary point of contact for vendor escalations, managing and resolving issues in collaboration with internal departments and external vendors.
Provides communication and updates to the AP Director regarding complaints, processing delays, system issues, and payment approval challenges, escalating matters as needed.
Ensures compliance with company policies and regulatory requirements by monitoring processes, taking corrective action as needed, and assisting the AP Director with policy reviews and updates.
Provides operational support by performing payment runs and monitoring aged invoices to ensure timely processing and payment.

Qualifications

High school diploma or GED required.
Bachelor’s degree in accounting, finance, business, or a related field preferred.
Minimum 5 years of experience in Accounts Payable.
Minimum 2 years of supervisory responsibilities required in a large Accounts Payable department.
Experience managing the full cycle of Accounts Payable (e.g., invoice receipt and verification, payment processing, account reconciliation, etc.).
Experience preparing and issuing 1099 forms preferred.
GL and vendor reconciliation experience required.
Proficiency in large-scale accounting software is essential; experience with Yardi preferred.
PC skills including intermediate Excel.
Excellent interpersonal, verbal, and written skills.
Ability to work in a challenging environment.
Enterprising spirit and willingness to assist others.
Strong staffing, development, and leadership/supervisory skills.
Excellent planning and organizational skills.
Ability to be an effective member and lead project teams.
Strong decision-making skills with the ability to adapt to changing priorities, manage time effectively, and resolve conflicts in a fast-paced environment.

Pay range and compensation package

The anticipated pay range/scale for this position is $80,000.00 to $105,000.00 Annually. Actual starting base pay within this range will depend on factors including geographic location, education, training, skills, and relevant experience.

Additional Compensation

This position is eligible to receive a discretionary annual bonus.

Perks and Benefits

Employees also have the opportunity to participate in medical, dental and vision insurance; flexible spending accounts and/or health savings accounts; dependent savings accounts; 401(k) with company matching contributions; employee stock purchase plan; and a tuition reimbursement program. The Company provides 9 paid holidays per year, and, upon hire, new employees will accrue paid time off (PTO) at a rate of 0.0577 hours of PTO per hour worked, up to a maximum of 120 hours per year.

Background Check

Background check required. Bottom Line will consider for employment qualified applicants with arrest or conviction records in accordance with all applicable federal, state and local laws, which may include the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

Bottom Line

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Office Administrative Assistant